Requirements are buried
Closeout obligations sit across specifications, addenda, owner standards and GC instructions.
Built for commercial mechanical contractors
Know what’s missing before they do.
We compare your Division 00, 01 and 23 requirements to the closeout file you actually have—then return every missing, deficient or conflicting item with an exact citation, owner and next action.
One project
Fixed $495
72 business hours
PROJECT READINESS
0%
RequirementEvidenceStatus
01 78 23O&M manual index
Draft manual
Deficient
23 05 93Final TAB report
Not provided
Missing
01 78 39Record drawings
Current redlines
Present
23 09 00Controls settings
Two revisions
Conflicting
Highest-priority gapFinal TAB report absent from frozen input set
OWNERTAB agency
Exact source citations
Priority & action owner
No software migration
No recurring commitment
Closeout is not one checklist
The requirement is in one place.
The evidence is somewhere else.
O&M data, TAB, controls, warranties, startup records, training and as-builts move through different people and systems. The audit turns that scattered file into one reviewable readiness picture.
Evidence is fragmented
Files arrive from vendors, TAB, controls, the field and project management at different stages.
Rejection arrives late
A missing record or conflicting revision can surface only when the package is already under review.
A decision-ready deliverable
Not another folder.
A cited action plan.
Every auditable obligation is connected to the current evidence and classified consistently. Your team keeps every technical and submission decision.
- 01Executive readiness summaryThe project-level picture, major risks and decisions required.
- 02Requirement-to-evidence matrixExact document, page and section for every extracted obligation.
- 03Prioritized gap registerStatus, priority, action owner, next step and confidence.
- 04Editable working registerA practical file your PM can update after delivery.
GAP REGISTER
REQUIREMENT MATRIX
DEMONSTRATION · SYNTHETIC DOCUMENT SET
Closeout Readiness Audit
68%Readiness
snapshot
snapshot
Simple by design
From frozen inputs
to clear next actions.
One project. One agreed requirements boundary. One consolidated baseline delivery.
-
01
Share the current file
Specifications, addenda, logs and the latest closeout evidence for the agreed mechanical scope.
-
02
Confirm input freeze
The clock begins only after the manifest is complete and the frozen input set is accepted in writing.
-
03
Receive the audit
Get the cited matrix, prioritized gaps, assumptions and client decisions by the accepted due time.
What we review
Focused on the mechanical closeout file.
01Contract requirementsRelevant Division 00, 01 and 23 sections, addenda and identified owner/GC instructions.
02O&M manualsIndex, maintenance data, product literature, service contacts and required organization.
03TAB, startup & testsCurrent reports, certificates, checklists and applicable commissioning evidence.
04Controls & trainingAs-installed controls information, settings, training plans, materials and attendance evidence.
05Warranties & recordsWarranty evidence, record drawings/specifications and required spare-material documentation.
Pilot offer
Commercial Mechanical
Closeout Readiness Audit
A fixed-scope, documents-only review for one US commercial mechanical construction project.
Request the pilot
FIXED PILOT PRICE
$495
- One commercial mechanical project
- One frozen input set
- 72 business-hour turnaround
- PDF audit + editable register
- No recurring commitment
Late-delivery guaranteeFull $495 refund if we miss the accepted due time after complete frozen inputs.
Citation correction guaranteeAn omitted or mis-cited frozen-source requirement is corrected free within one business day when reported within 14 days.
Straight answers
Before you send a project file.
The audit is intentionally narrow: a cited documents-only readiness review, not a replacement for your PM, field verification or final technical approval.
When does the 72-hour clock start?
After all required inputs are complete or documented as not applicable, the manifest is confirmed, and we send written “Input Freeze Accepted” notice with the start and due times.
Does this replace Procore or our closeout coordinator?
No. It is a one-project QA pass over a frozen document set. It does not require a software migration and does not replace your internal workflow or technical authority.
Will you create missing technical documents?
No. The audit identifies and prioritizes gaps. It does not create or certify TAB, startup, commissioning, warranty, training, as-built or field-test records.
Do you guarantee GC or owner acceptance?
No. The client retains every technical and submission decision. The audit does not guarantee architect, GC or owner acceptance, final payment or retainage release.
Can I see an example first?
Yes. The public demonstration is clearly labeled and uses a synthetic document set. It does not represent work performed for a real client.
Make the gaps visible